Shotts St. Patrick's Amateur Opera Group

 

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 MEMBERS > ANNUAL GENERAL MEETINGS

Annual General Meetings are where the group makes its big decisions and decides who's going to run things. Our Annual General Meeting is usually in November or December each year. Every member is encouraged to attend and make their voice heard - everyone's opinions and ideas count!

Here's the standard agenda for an A.G.M.:

  1. Welcome and Introduction
  2. President’s Report – productions, successes, thanks
  3. Treasurer’s Report - how the money's going
  4. Amendments to Constitution (if any proposed)
  5. Election of Committee and officials
  6. Discussion and Review by all members of:
    • what the group would like to achieve long term
    • what particular things they would like to achieve in the coming year
  7. Any other business

While it may look a bit boring and official it is an important chance for everyone to bring ideas to the table and do a bit of thinking for the group - and we are now focusing on making sure that specific, practical actions emerge out of these meetings.

 A.G.M. 2010
 

 A.G.M. 2009
 

 ELECTING OUR COMMITTEE

Our group currently has a committee of seventeen people, including elected officials. See the committee page for details of what the committee does. Any paid-up member can stand for the committee at our AGM.

Here's a quick guide to how we elect our committee, and how to stand...

How do I stand for committee?

First, you have to let the secretary know that you want to stand, stating which position you want to stand for. Nomination slips are handed out to everyone during the week of our annual show and will state when they need to be returned to the Secretary.

Which positions can I stand for?

At the moment, you can stand for six types of position (and there is nothing to stop you standing for more than one of them if you want):

  • President (2 year term): In overall charge of the group. To stand for President you'll need to have some ideas about how to run the group.
  • Vice President (2 year term): Assists the President with the direction of the Group.
  • Treasurer (2 year term): Manages the group's finances, keeps financial records and collects membership fees.
  • Secretary (2 year term): Manages the administration of the group, keeps membership records and deals with correspondence and liaises with other groups and NODA.
  • Minute Secretary (2 year term): Manages the administration of records and minutes for all meetings.
  • Committee Members (1 year term): On the committee to undertake other tasks that are useful to the group that year, and help in a flexible way. Ordinary members take charge of things like publicity, programme compilation, workshops, fundraising etc..

How soon does the new committee take over?

Not until the end of the AGM. This means that if we elect a new President during the meeting, the old President carries on until the meeting closes.
A.G.M. 2008
 

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